About the Company

At Allume Energy, we believe clean energy should be accessible to everyone — no matter where they live. We’re a Melbourne-based solar technology innovator with a world-first solution that allows one solar system to be shared across multiple apartments or units, including social housing.

We’re proudly Melbourne-based, with operations now in five countries and growing quickly. We’re looking for the right person to help keep our operations and team running at their best.

About the Role

We’re seeking an organised, proactive Executive Assistant & Office Manager who knows how to get things done. This is a varied role where you’ll be at the heart of our daily operations — ensuring our leadership team is supported, our office runs smoothly, and our teams stay connected and focused.

We offer flexibility because we understand that life has different seasons. Whether you’re returning to work, seeking reduced hours, or want a schedule that works with your lifestyle, we can explore an arrangement that suits.

Key Responsibilities

Executive Support

• Manage complex calendars and scheduling for the executive team
• Coordinate meetings, travel arrangements, and logistics
• Handle confidential information with discretion and professionalism

Office & Operations Management

• Oversee daily office operations, suppliers, and vendor relationships
• Be the friendly first contact for inbound enquiries and visitors
• Coordinate IT setup for new hires and manage system access provisioning
• Maintain and improve office processes and procedures

Team & Culture Activities

• Organise engaging team events, social activities, and offsites
• Support onboarding and set up of new hires so they feel welcome and prepared from day one
• Coordinate internal communications and help maintain an inclusive, collaborative culture

Financial Administration

• Support external bookkeepers with accounts payable and vendor payments
• Support basic payroll administration and timekeeping
• Maintain accurate records and documentation

What We're Looking For

You’ll likely have:

• 5+ years in executive assistant, office management, or similar roles
• Experience supporting senior leaders and managing competing priorities
• Strong organisational skills and attention to detail
• Confidence with tools like Google Workspace or Microsoft Office
• A proactive, solutions-focused approach

Bonus points for: HR experience, project management skills, or experience in a fast-growing environment.

What We Offer

• Competitive salary and benefits
• Flexible hours and hybrid work arrangements
• 25 days annual leave
• Progressive parental leave: 15 weeks paid for primary carers, 5 weeks paid for partners (no minimum tenure)
• Fortnightly half-day Fridays for the whole team
• Employee Assistance Program for mental wellbeing
• A high-growth, purpose-driven company with a culture that values both performance and people

We’re a Work180 Endorsed Employer — meaning we’re committed to helping women and diverse employees thrive at work through progressive policies, inclusive culture, and genuine flexibility.

If you’re ready to bring your organisational expertise to a role that values flexibility, purpose, and impact — we’d love to hear from you.